BFA504 Accounting Systems Assessment 3
Assessment 3: Xero Case Study
Cargo ‘n Denim Pty Ltd is a Tasmanian small to medium sized enterprise (SME) and they have decided to convert their manual system of bookkeeping to an online system using Xero. Cargo ’n Denim has two stores (one in Hobart, and one in Launceston). They have previously been operating since 1st July 2018, but as the Launceston store opened on 1st July
2019, they haven’t previously had financial figures for each store. They would now like to have financial reports for both stores from 1st July 2019 (note: inventory is not recorded per store).
XERO work
Note: This is an individual assignment not a group assignment.
Using the Xero assignment link forwarded to your email:
- Setup the company with details as provided and add your student number to the company name.
- Add opening balances as provided on balance sheet statement and stock balances as at 30th June 2019.
- Setup supplier, customer and employee records as provided.
- Setup items for stock sold.
- Enter all transactions provided for July 2019.
- Import bank statement provided on MYLO to Xero and complete bank reconciliation as at 31st July 2019. Export bank reconciliation summary as at 31st July 2019 to PDF.
- Export Aged Payables (detail) to PDF as at 31st July 2019.
- Export Aged Receivables (detail) to PDF as at 31st July 2019.
- Export Inventory Item Summary to PDF as at 31st July 2019.
- Export Balance Sheet to PDF as at 31st July 2019.
- Export company Profit and Loss Report to PDF for period 1st July-31st July 2019.
- Export Profit and Loss Report to PDF showing profit/loss for both the Hobart store and the Launceston store for period 1st July-31st July 2019.
Submissions required:
- Submit all required XERO reports in PDF to the MyLo drop box.
- Complete all transactions in Xero data file via assignment link provided.
(Total 50 marks)
COMPANY DETAILS
Name: | Cargo ‘n Denim Pty Ltd (+ your student number) |
Address: | 386 Rivulet Rd South Hobart TAS 7004 |
Line of business: | Clothing Retailing |
Ph: | 62 934 112 |
Email: | admin@cargondenim.zz |
Website: | http://www.cargondenim.com.zz |
Cargo 'n Denim Pty Ltd
Balance Sheet as at 30th June 2019
HISTORICAL BALANCES AS AT 30/6/19
Unpaid Sales as at 30/6/19
Date |
Transaction |
Inv # |
Amount inc GST |
1/06/2019 |
Parks and Wildlife |
452 |
$7,645.55 |
$7,645.55 |
Unpaid Purchases as at 30/6/19
Date |
Transaction |
Inv # |
Amount inc GST |
1/06/2019 |
DataWorld |
5548 |
$154.00 |
4/06/2019 |
Shush Clothes Importer |
125 |
$45,025.00 |
29/06/2019 |
Orora Energy |
H01668 |
$332.97 |
21/06/2019 |
DataWorld |
5701 |
$498.35 |
30/06/2019 |
Hobart Rentals |
Jun-19 |
$2,100.00 |
$48,110.32 |
SUPPLIERS
Supplier 1 |
Supplier 2 |
Supplier 3 |
Supplier 4 |
Supplier 5 |
Supplier 6 |
Supplier 7 |
|
Name |
Shush Clothes Importer |
Orora Energy |
DataWorld |
Hobart Rentals |
Launceston Rentals |
Aust. Taxation Office |
Super Clearing House |
Address |
22 Smiths Road |
11 Forest St |
175 Smith Street |
Level 2/89 Brisbane St |
Level 2/54 Mako St |
GPO Box 982 |
GPO Box 1156 |
City |
Melbourne |
Hobart |
Rosny |
Hobart |
Launceston |
Hobart |
Melbourne |
State |
VIC |
TAS |
TAS |
TAS |
TAS |
TAS |
VIC |
Postcode |
3000 |
7000 |
7018 |
7000 |
7250 |
7000 |
3000 |
Country |
Australia |
Australia |
Australia |
Australia |
Australia |
Australia |
Australia |
Phone#1 |
9242 2666 |
1800 556884 |
0417 659 782 |
03 6234 5500 |
6385 5650 |
137226 |
137565 |
Contact |
Rahoul |
Jen |
Jason |
Renae |
Terry |
Jan |
|
Credit Limit |
$100,000 |
$3,000 |
$1,000 |
$5,000 |
$5,000 |
||
Account number |
S001 |
S002 |
S003 |
S004 |
S005 |
S006 |
S007 |
ABN# |
53 569 321 934 |
88 512 983 965 |
25 889 425 364 |
55 223 884 221 |
34 256 884 428 |
56 598 465 281 |
|
Tax Code |
GST |
GST |
GST |
GST |
GST |
N-T |
N-T |
Terms |
30 |
30 |
14 |
14 |
14 |
30 |
30 |
Discount Days |
14 |
0 |
0 |
0 |
0 |
||
% Discount for early payment |
5% |
0 |
0 |
0 |
0 |
||
Bank account# |
001-696 445489 |
010-556 66499 |
010-556 55659 |
010-558 48899 |
050-183 926124 |
005-569 56565 |
001-564 23568 |
Bank account name |
Shush Clothes Importer |
Orora Energy |
DataWorld |
Hobart Rentals |
Launceston Rentals |
Aust. Taxation Office |
Super Clearing House |
CUSTOMERS
Customer 1 |
Customer 2 |
Customer 3 |
|
Name |
Parks and Wildlife |
Hobart City Council |
Launceston Council |
Address |
222 Grove Street |
GPO Box 803 |
18-20 St John Street |
City |
Bellerive |
Hobart |
Launceston |
State |
TAS |
TAS |
TAS |
Postcode |
7018 |
7001 |
7250 |
Country |
Australia |
Australia |
Australia |
Phone#1 |
03 6245 6600 |
03 6238 2711 |
6323 3000 |
Contact |
Steve |
Dave |
Jenny |
Credit Limit |
$50,000.00 |
$50,000.00 |
$50,000.00 |
Tax Code |
GST |
GST |
GST |
Terms |
30 days |
30 days |
30 days |
Discount Days |
0 |
0 |
0 |
EMPLOYEES
Employee 1 |
Employee 2 |
|
Name |
Jenny Brooks |
Marie Tolby |
Address |
89 Rivers Road |
78 Bright Street |
City |
Newstead |
Lindisfarne |
State |
TAS |
TAS |
Postcode |
7250 |
7015 |
Country |
Australia |
Australia |
Phone#1 |
0401 565 228 |
0411 569 952 |
|
jbrooks@gmail.zz |
mtolby@gmail.zz |
Date of Birth |
22/07/1996 |
18/11/1999 |
Sex |
Female |
Female |
Start Date |
1/07/2019 |
1/07/2018 |
Role |
Manager - Launceston |
Manager - Hobart |
Wages |
$28.00/hour |
$32.00/hour |
Pay Frequency |
Fortnightly |
Fortnightly |
Status |
Permanent Full time |
Permanent Full time |
Pay Item |
Ordinary Hours |
Ordinary Hours |
Hours per week |
38 |
38 |
Superannuation Fund |
Tasplan |
Tasplan |
Tax File Number |
995461474 |
995875264 |
Super Member Number |
956G |
2568 |
Tax Free Threshold |
Yes |
Yes |
Bank account# |
010-150 55655 |
020-456 654122 |
Bank account name |
J Brooks |
M Tolby |
Opening balances-annual leave |
0 |
152 |
Opening balances-personal leave |
0 |
76 |
Opening balances-LSL |
0 |
56.25 |
Annual Leave |
152 hours/year |
0.495 |
Personal Leave |
76 hours/year |
76 hours/year |
Long Service Leave |
56.25 hours/year |
56.25 hours/year |
Stock on Hand 30/6/19
Item Name |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Size |
Size XS |
Size S |
Size M |
Size L |
Size XL |
Size XS |
Size S |
Size M |
Size L |
Size XL |
Item Number |
001C |
002C |
003C |
004C |
005C |
001D |
002D |
003D |
004D |
005D |
Quantity on Hand 30/6/19 |
352 |
302 |
332 |
350 |
319 |
299 |
300 |
375 |
465 |
315 |
Cost inc GST |
$13.00 |
$13.50 |
$14.00 |
$15.00 |
$16.00 |
$12.00 |
$12.50 |
$13.00 |
$13.50 |
$14.00 |
Sale Price inc GST |
$28.60 |
$29.70 |
$30.80 |
$33.00 |
$35.20 |
$26.40 |
$27.50 |
$28.60 |
$29.70 |
$30.80 |
Value on Hand Inc GST |
$4,576.00 |
$4,077.00 |
$4,648.00 |
$5,250.00 |
$5,104.00 |
$3,588.00 |
$3,750.00 |
$4,875.00 |
$6,277.50 |
$4,410.00 |
INVENTORY ITEMS & SALES
Location |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Size |
Size XS |
Size XS |
Size S |
Size S |
Size M |
Size M |
Size L |
Size L |
Size XL |
Size XL |
Item Number |
001C |
001C |
002C |
002C |
003C |
003C |
004C |
004C |
005C |
005C |
Item Name |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cargo Shirt |
Cost inc GST |
$13.00 |
$13.00 |
$13.50 |
$13.50 |
$14.00 |
$14.00 |
$15.00 |
$15.00 |
$16.00 |
$16.00 |
Sale Price inc GST |
$28.60 |
$28.60 |
$29.70 |
$29.70 |
$30.80 |
$30.80 |
$33.00 |
$33.00 |
$35.20 |
$35.20 |
Quantity cash sales w/e 5/7/19 |
18 |
6 |
2 |
3 |
15 |
|||||
Value |
$514.80 |
$178.20 |
$61.60 |
$99.00 |
$528.00 |
|||||
Quantity cash sales w/e 12/7/19 |
7 |
8 |
5 |
3 |
||||||
Value |
$200.20 |
$246.40 |
$165.00 |
$105.60 |
||||||
Quantity cash sales w/e 26/7/19 |
10 |
16 |
20 |
12 |
15 |
|||||
Value |
$286.00 |
$475.20 |
$616.00 |
$396.00 |
$528.00 |
|||||
Quantity cash sales w/e 31/7/19 |
2 |
10 |
||||||||
Value |
$57.20 |
$330.00 |
||||||||
Credit Sales |
||||||||||
Parks and Wildlife Qty |
10 |
15 |
27 |
8 |
5 |
|||||
Parks and Wildlife Value |
$286.00 |
$445.50 |
$831.60 |
$246.40 |
$165.00 |
|||||
Hobart City Council Qty |
80 |
250 |
150 |
250 |
100 |
|||||
Hobart City Council Value |
$2,288.00 |
$7,425.00 |
$4,620.00 |
$8,250.00 |
$3,520.00 |
|||||
Launceston Council Qty |
20 |
120 |
150 |
250 |
||||||
Launceston Council Value |
$572.00 |
$3,696.00 |
$4,950.00 |
$8,800.00 |
INVENTORY ITEMS & SALES
Location |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Hobart |
Launceston |
Size |
Size XS |
Size XS |
Size S |
Size S |
Size M |
Size M |
Size L |
Size L |
Size XL |
Size XL |
Item Number |
001D |
001D |
002D |
002D |
003D |
003D |
004D |
004D |
005D |
005D |
Item Name |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Denim Shirt |
Cost inc GST |
$12.00 |
$12.00 |
$12.50 |
$12.50 |
$13.00 |
$13.00 |
$13.50 |
$13.50 |
$14.00 |
$14.00 |
Sale Price inc GST |
$26.40 |
$26.40 |
$27.50 |
$27.50 |
$28.60 |
$28.60 |
$29.70 |
$29.70 |
$30.80 |
$30.80 |
Quantity cash sales w/e 5/7/19 |
9 |
14 |
20 |
30 |
||||||
Value |
$237.60 |
$369.60 |
$572.00 |
$891.00 |
||||||
Quantity cash sales w/e 12/7/19 |
10 |
18 |
10 |
25 |
15 |
|||||
Value |
$264.00 |
$495.00 |
$297.00 |
$770.00 |
$462.00 |
|||||
Quantity cash sales w/e 26/7/19 |
10 |
50 |
50 |
12 |
10 |
|||||
Value |
$264.00 |
$1,430.00 |
$1,430.00 |
$356.40 |
$297.00 |
|||||
Quantity cash sales w/e 31/7/19 |
8 |
6 |
9 |
5 |
||||||
Value |
$211.20 |
$165.00 |
$277.20 |
$154.00 |
||||||
Credit Sales |
||||||||||
Parks and Wildlife Qty |
||||||||||
Parks and Wildlife Value |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
Hobart City Council Qty |
||||||||||
Hobart City Council Value |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
Launceston Council Qty |
||||||||||
Launceston Council Value |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
$0.00 |
TRANSACTIONS JULY 2019
Date |
Transaction |
Details |
Amount inc GST |
1/07/2019 |
Point of sale (POS) system purchased for Hobart branch from ABHiFi by EFT from cheque account. Depreciation: straight line, 25% per year. Warranty expiry 1/7/21, serial number 000258898, tax depreciation $0. |
Inv 877 |
$22,000.00 |
1/07/2019 |
Loan approved by bank and funds received. |
KOD556445 |
$44,000.00 |
1/07/2019 |
Point of sale (POS) system purchased for Launceston branch from ABHiFi by EFT from cheque account. Depreciation: straight line, 25% per year. Warranty expiry 1/7/21, serial number 000265522, tax depreciation $0. Loan approved by bank ref. number KOD556445. |
Inv 878 |
$22,000.00 |
2/07/2019 |
Purchase on credit from Shush Clothes Importer by Launceston branch |
Inv L125 |
$23,700.00 |
100 x Cargo Shirts size XS |
|||
100 x Cargo Shirts size S |
|||
200 x Cargo Shirts size M |
|||
200 x Cargo Shirts size L |
|||
250 x Cargo Shirts size XL |
|||
100 x Denim Shirts size XS |
|||
100 x Denim Shirts size S |
|||
200 x Denim Shirts size M |
|||
200 x Denim Shirts size L |
|||
250 x Denim Shirts size XL |
|||
2/07/2019 |
Received & paid rental invoice by EFT for July for Launceston rental from Launceston Rentals |
Inv J445 |
$1,900.00 |
2/07/2019 |
Received EFT payment from Parks and Wildlife |
June invoice |
$7,645.55 |
2/07/2019 |
Credit sale to Parks and Wildlife (Hobart) as per inventory list |
Inv 566 |
$1,563.10 |
3/07/2019 |
Received & paid rental invoice by EFT for July from Hobart Rentals |
Inv JUL19 |
$2,100.00 |
4/07/2019 |
Credit purchase from DataWorld for intranet connection (Hobart $150.00 inc GST, Launceston $140.00 inc GST) |
Inv 2899 |
$290.00 |
5/07/2019 |
Banked weekly cash sales Hobart as per inventory list |
CS0068 |
$2,129.60 |
5/07/2019 |
Banked weekly cash sales Launceston as per inventory list |
CS0069 |
$1,322.20 |
12/07/2019 |
Banked weekly cash sales Hobart as per inventory list |
CS0070 |
$1,883.20 |
12/07/2019 |
Banked weekly cash sales Launceston as per inventory list |
CS0071 |
$1,122.00 |
15/07/2019 |
Paid fortnightly wages for period 1/7-14/7/19 from cheque account as follows: |
1/7/19-14/7/19 |
$3,634.00 |
J Brooks 76 hours |
|||
M Tolby 76 hours |
|||
15/07/2019 |
Purchase invoice on credit from Shush Clothes Importer by Hobart branch: |
Inv H156 |
$17,300.00 |
300 x Cargo Shirts size L |
|||
200 x Cargo Shirts size M |
|||
200 x Cargo Shirts size XS |
|||
300 x Cargo Shirts size S |
|||
150 x Denim Shirts size M |
|||
100 x Denim Shirts size XL |
|||
16/07/2019 |
Bought milk and coffee (staff amenities) from Coles for Hobart lunchroom on credit card linked to bank account |
Receipt 07002 |
$6.20 |
17/07/2019 |
Purchased Hobart office stationery from Office Works on credit card linked to bank account |
Receipt D569 |
$140.00 |
26/07/2019 |
Banked weekly cash sales Hobart as per inventory list |
CS0072 |
$3,471.60 |
26/07/2019 |
Banked weekly cash sales Launceston as per inventory list |
CS0073 |
$2,607.00 |
28/07/2019 |
Paid PAYG and GST owing for last quarter to ATO (BAS Q4 2019) |
$10,618.40 |
|
31/07/2019 |
Banked weekly cash sales Hobart as per inventory list |
CS0074 |
$545.60 |
31/07/2019 |
Banked weekly cash sales Launceston as per inventory list |
CS0075 |
$649.00 |
29/07/2019 |
Credit sale to Parks and Wildlife (Launceston) as per inventory list |
Inv 567 |
$411.40 |
29/07/2019 |
Paid fortnightly wages from cheque account as follows: |
15/7/19-29/7/19 |
$3,634.00 |
J Brooks 76 hours |
|||
M Tolby 76 hours |
|||
31/07/2019 |
Paid DataWorld via EFT inv 5548 |
Inv 5548 |
$154.00 |
31/07/2019 |
Paid Shush Clothes Importer via EFT |
Inv 125 |
$45,025.00 |
31/07/2019 |
Credit sales to Hobart City Council as per inventory list |
Inv 386 |
$26,103.00 |
31/07/2019 |
Payroll liabilities paid by EFT: |
||
July Super (paid to Super Clearing House) |
$866.40 |
||
31/07/2019 |
Credit sales to Launceston Council as per inventory list |
Inv 387 |
$18,018.00 |
31/07/2019 |
Bank fees on cheque account (GST free) |
July |
$7.50 |
31/07/2019 |
End of month adjustment : depreciation |
$847.00 |
Cargo ‘n Denim Pty Ltd Statement of Account with |
||||||
NAB Bank, Melbourne, Australia |
||||||
Account # 050-117 24693 |
||||||
July 2019 |
Date |
Transactions |
Debit |
Credit |
Balance |
|
1/07/2019 |
Opening balance |
91,666.59 |
Cr |
|||
1/07/2019 |
AB HiFi |
22,000.00 |
69,666.59 |
Cr |
||
1/07/2019 |
AB HiFi |
22,000.00 |
47,666.59 |
Cr |
||
1/07/2019 |
Auth. Transaction KOD556445 |
44,000.00 |
91,666.59 |
Cr |
||
2/07/2019 |
Launceston Rentals |
1,900.00 |
89,766.59 |
Cr |
||
2/07/2019 |
Parks and Wildlife |
7,645.55 |
97,412.14 |
Cr |
||
3/07/2019 |
Hobart Rentals |
2,100.00 |
95,312.14 |
Cr |
||
5/07/2019 |
Cash deposit |
2,129.60 |
97,441.74 |
Cr |
||
5/07/2019 |
Cash deposit |
1,322.20 |
98,763.94 |
Cr |
||
12/07/2019 |
Cash deposit |
1,883.20 |
100,647.14 |
Cr |
||
12/07/2019 |
Cash deposit |
1,122.00 |
101,769.14 |
Cr |
||
15/07/2019 |
Electronic Payment |
3,634.00 |
98,135.14 |
Cr |
||
16/07/2019 |
Coles |
6.20 |
98,128.94 |
Cr |
||
17/07/2019 |
OfficeWorks |
140.00 |
97,988.94 |
Cr |
||
26/07/2019 |
Cash deposit |
3,471.60 |
101,460.54 |
Cr |
||
26/07/2019 |
Cash deposit |
2,607.00 |
104,067.54 |
Cr |
||
28/07/2019 |
ATO |
10,618.40 |
93,449.14 |
Cr |
||
29/07/2019 |
Electronic Payment |
3,634.00 |
89,815.14 |
Cr |
||
31/07/2019 |
Cash deposit |
545.60 |
90,360.74 |
Cr |
||
31/07/2019 |
Cash deposit |
649.00 |
91,009.74 |
Cr |
||
31/07/2019 |
Data World |
154.00 |
90,855.74 |
Cr |
||
31/07/2019 |
Shush Clothes Importer |
45,025.00 |
45,830.74 |
Cr |
||
31/07/2019 |
NAB |
7.50 |
45,823.24 |
Cr |
||
31/07/2019 |
Super Clearing House |
866.40 |
44,956.84 |
Cr |
||
31/07/2019 |
Closing balance |
44,956.84 |
Cr |
|||
Date of issue |
Page No. |
Total debits |
Total credits |
|||
31/07/2019 |
1 |
112,085.50 |
65,375.75 |
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