PMM-120-1-F1 Project Management Assignment 2

MODULE ASSIGNMENT NO.2

Module: Project Management

Resource material:

Chapter 5, 6, 7 & 8 in the Project Management Module Textbook

Mark:

79 Marks

Class mark:

Contributes to class mark: 50%

Module code:

PMM-120-1

Assessment code:

PMM-120-1-F1

How to submit your assignment for marking

Specific procedures should be followed when submitting an assignment for marking.

On the first page of your assignment the following information must be included as per the illustration below.

Module name: Project Management

Module code: PMM-120-1

Assessment code: PMM-120-1-F1

Student name: <insert your full name and surname>

Student number: <insert your student number>

On the second page of your assignment, include the following plagiarism declaration:

Plagiarism Declaration

  • I know that plagiarism is using another person’s work and pretending that it is my own work.
  • I acknowledge that copying someone else’s assignment, or part of it, is wrong and declare that this assignment is my own work.
  • I have not allowed and will not allow, anyone to copy my work with the intention of passing it off as his or her own work.

Name: < insert your full name>

Date: < insert date>

Read the scenario below. Answer the questions that follow.

Scenario…

You have been asked to manage a large, society wedding taking place on the 14th of April 2020. There are going to be 2 000 guests coming from many parts of the world, lavish displays of flowers, music and entertainment, sightseers, media representatives and many other things to plan for and manage. No children are allowed.

You would need a lot of management help, and that would involve delegating parts of the project to experts.

To manage the wedding project, the following important parts of the wedding have been identified.

Milestone: Large society wedding (Numbering 0)

Milestone: Event programming (Numbering 1)

  1. Hire the wedding coordinator
  2. Brief wedding coordinator about you needs
  3. Decide on a theme

Milestone: All guests required (Numbering 2)

  1. Compile guest list
  2. Determine guest preferences
  3. Send out invitations

Milestone: Catering (Numbering 3)

  1. Hire a caterer
  2. Brief caterer on your food preferences

Milestone: Music and entertainment (Numbering 4)

  1. Decide on a band
  2. Brief band on your music preference
  3. Book band for wedding date

Milestone: Dressmaking and tailoring (Numbering 5)

  1. Select outfits at tailor
  2. Go for fittings

Milestone: Floral displays (Numbering 6)

  1. Decide which flowers you want
  2. Give florist your order

Milestone: Media and photographs (Numbering 7)

  1. Hire photographer
  2. Organise photo booth

Milestone: Security (Numbering 8)

  1. Hire security guard

Milestone: Transport and travel (Numbering 9)

  1. Rent limousines for wedding party and VIP guests

The wedding project will be used throughout the remainder of Assignment No. 2 and in the assignments to follow.

QUESTION 1 THE PLANNING PHASE: WORK BREAKDOWN STRUCTURE (WBS) [20 MARKS]

1.1 Select an appropriate Work Breakdown Structure (WBS). Using the Work Breakdown

Structure divide the project into its relevant work packages with a numbering system. (20)

Marking Rubric:

Students will have different WBS’s as they see the project. However, the WBS must include the following:

  • The WBS must be in a hierarchy format.
  • The WBS must have the different levels of project activities
  • The WBS must include a numbering system at each level.
  • Student must show an understanding of taking project milestones and work packages and illustrating them in a WBS.

Mark Allocation:

Three WBS Levels

3 marks

Numbering

3 marks

Milestones

9 marks

Activities

5 marks

QUESTION 2: THE PLANNING PHASE: PROJECT SCHEDULING [22 MARKS]

2.1 Design a network diagram. (10)

WBS Ref

Activity description

Predecessor

Successor

Marking Rubric:

The students WBS in the previous question was used as a point of reference. Students must look across milestones for activities that have an impact on each other. Student must also show that they understand that some of the activities can run parallel

Mark Allocation:

Milestones and work packages

2 marks

WBS Reference and description

2 marks

Show understanding of proceeding and succeeding work packages

6 marks

2.2 Calculate the start and finish dates for each project activity. (10)

WBS Ref

Predecessor

Task duration

Start date

Finish date

Marking Rubric:

Students have the freedom to decide on how many days each task will take. However, it must be a realistic timeframe that also considers the milestones that must be achieved in the project. Start and finish must be calculated correctly. Students must show that they can look across milestones to identify activities that follow on from each other.

Mark Allocation:

Numbering, description & predecessor

3 marks

Duration, start date, finish date

3 marks

Allocation of days across activities

4 marks

2.3 Explain the benefits of using milestones and hammock activities in project planning. (2)

QUESTION 3: THE PLANNING PHASE: PLANNING PROJECT RESOURCE REQUIREMENTS [14 MARKS]

3.1 Describe the types of organisation structures used to manage projects. (3)

3.2 Provide a forecast for resource loading. (5)

Mark Allocation:

Layout (Tasks listed, and days displayed in heading)

2 marks

Manpower allocated to days according to task

1 mark

Manpower forecast

1 mark

Manpower available

1 mark

3.3 Will this project benefit from applying line of balance scheduling. (Motivate) (2)

3.4 Explain how you can plan for procurement using a procurement schedule. (2)

3.5 Read the additional information below, then identify and describe the type of project contract applicable to this project. (2)

The project manager receives quotations from all the various service providers who will be working on this project. The quotation is for material, services, labour and includes their profit margin. The project sponsor agrees to the specification that 50% of the quotation amount must be paid upfront. The remaining 50% will be paid after quality inspections and sign-off.

QUESTION 4: THE PLANNING PHASE: COST, ESTIMATING, BUDGETING and CASH FLOW [23 MARKS]

4.1 List the work content elements that you would need to consider for the following project tasks. (6)

Project task

Labour requirement?

Materials requirement?

Machinery requirement?

Catering

Music and entertainment

Dressmaking and tailoring

Floral displays

Security

Transport and travel

4.2 Prepare a project cost budget and project price for the project illustrated by the data below: (7)

WBS summary task

Cost

Event programming

R1 000 000

All guests required

R120 000

Catering

R700 000

Music and entertainment

R300 000

Dressmaking and tailoring

R400 000

Floral displays

R50 000

Media and photographs

R100 000

Security

R25 000

Transport and travel

R25 000

Total costs

Indirect overhead – add on 20% of direct costs

Total project cost – direct plus overheads

Coordinator’s profit – 40% of project cost

Total project price

VAT @ 15% - add 15% to total project price

VAT inclusive price

4.3 Develop a cash flow forecast. (10)

WBS summary task

Cost

Event programming

R1 000 000

All guests required

R120 000

Catering

R700 000

Music and entertainment

R300 000

Dressmaking and tailoring

R400 000

Floral displays

R50 000

Media and photographs

R100 000

Security

R25 000

Transport and travel

R25 000

A reminder that 50% of the quotation amount must be paid upfront. The remaining 50% will be paid at the end of each milestone, after quality inspections and sign-off.

Important project milestones are:

Start date – July 2019

All WBS tasks must be completed by 14 April 2020.

Action

Start Date

End Date

Event programming

July 2019

August 2019

All guests required

September 2019

October 2019

Catering

November 2019

December 2019

Music and entertainment

January 2020

February 2020

Dressmaking and tailoring

January 2020

February 2020

Floral displays

February 2020

March 2020

Media and photographs

February 2020

March 2020

Security

April 2020

April 2020

Transport and travel

April 2020

April 2020