Project schedule and approach (rollout strategy)
BCO6656 IT Project Management - Free Samples to Students
You work as IT project manager for a consulting firm based in Melbourne, VUISC Pty Ltd. You have worked at there for four years, while the company has been in operation for several years. The company has a range of employees including consultants, administrative staff, project managers, programmers, testers, business analysts, help-desk and technical support staff who specialise in system implementation, technical writers and end user trainers for professional development. The company provides information systems consultancy and project management services as well.
Answer:
Introduction
The case study given is a business organization Known as Yes Chemist. This organization has many operational issues. So, they have decided to implement a system which can helps them to solve all the operational issues as well as helps in growth of the business growth. With SAP implementation in the business, the business can regain all its operational issues and this project consists of implementation of SAP in Yes Chemist.
This report consist of project plan of SAP that is to be developed for implementing the SAP for the organization. This report also consists of all the attributes included in the project such as project schedule, project budget, and project risk as well as communication plan involved in the system.
Project scope
- Enhancing the operational performance present in th organization
- Technical system up gradation of existing hardware that is used by Yes Chemist
- Upgrade the hardware of Yes Chemist
- Introducing ERP (Enterprise Resource Planning) as well as Management system of the company
- It can be assumed that the whole project will be available in the budget as well as the schedule limits.
- It can be assumed that the estimated project will helps to solve the problems faced by organization.
- All the business parts are excluded from project.
- The development related to the strategies of the business are developed in system of Yes Chemist.
Business case
The benefits and the disadvantages of project are listed below
| Benefits | Current Status | Process for Assessment |
| Have more efficient data for the management process | The systems are slow and are error prone because of manual handling | Monitoring the working of system. |
| Have better strategy of resource management | There is no particular strategy used | Monitoring the resource usage |
| Dis-Benefits | Current Status | Process for Assessment |
| Difficult for employees to adapt | Employees in the organization mainly are adapted to current system. | Conducting training sessions |
Project Schedule and Approach (Rollout strategy)
The project schedule (rollout strategy) for VUIS is shown below.
Resources
| Resource Name | Type | Material Label | Initials | Group | Max. Units | Std. Rate |
| Project Manager of VUISC | Work | P | 100% | $125.00/hr | ||
| Analyst as well as Supervisor of VUISC | Work | 100% | $100.00/hr | |||
| Sponsor the Project | Work | S | 100% | $0.00/hr | ||
| Finance Officer of VUISC | Work | 100% | $100.00/hr | |||
| SAP Developer | Work | S | 100% | $100.00/hr | ||
| System Tester | Work | S | 100% | $50.00/hr | ||
| Resource Procurement Manager | Work | R | 100% | $50.00/hr | ||
| VUISC Project Supervisor | Work | V | 100% | $100.00/hr | ||
| Content Developer | Work | C | 100% | $80.00/hr | ||
| Hardware | Material | H | $20,000.00 | |||
| Software | Material | S | $6,000.00 | |||
| Other Resources | Material | O | $4,000.00 |
The table above represents the resource table which includes both human as well as material that are listed above in the table. The cost of the human resource in the table is measured in $ per hour and in the table the materials costs are taken as the onetime cost.
The roles as well as responsibilities of human resources are stated below.
Budget
| Task Name | Resource Names | Cost |
| SAP Implementation of Yes Chemist | $160,280.00 | |
| Preliminary Planning and Discussion of the given Project | $36,000.00 | |
| Conducting a Meeting with all Main Stakeholders involved in Organization | Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor | $9,000.00 |
| Surveying as well as Identifying the Main Operational Issues | Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor | $3,000.00 |
| Considering Different Solutions as well as Check Feasibility | Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor | $9,000.00 |
| Agreeing on the SAP Implementation considering it the Best Solution Possible | Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor | $6,000.00 |
| Consulting with the SAP Assistance in the Organization Discussing about the Project | Finance Officer of VUISC, Resource Procurement Manager, Project Manager of VUISC ,VUISC Project Supervisor | $9,000.00 |
| Milestone 1: Providing Authorization to the Project | Project Manager of VUISC | $0.00 |
| Detailed Plan for the Project | $39,560.00 | |
| Initiating Full Plan for Project | Project Manager of VUISC ,VUISC Project Supervisor, Analyst as well as Supervisor of VUISC | $5,200.00 |
| Recruiting the SAP Implementation Team on the Project | Project Manager of VUISC ,VUISC Project Supervisor | $5,400.00 |
| Meeting with Team Discussing the Project Requirements | Project Manager of VUISC ,VUISC Project Supervisor | $3,600.00 |
| Determining all the Possible Post Cost Benefit Margin in Project Implementation | VUISC Project Supervisor, Analyst as well as Supervisor of VUISC, Finance Officer of VUISC | $2,400.00 |
| Analyzing the Project Feasibility | VUISC Project Supervisor, Analyst as well as Supervisor of VUISC | $4,800.00 |
| Finalizing the Document of the Project Proposal | VUISC Project Supervisor | $800.00 |
| Submitting the Document for the Project Approval | Project Manager of VUISC | $2,000.00 |
| Developing Project Charter | Content Developer, VUISC Project Supervisor | $4,320.00 |
| Determineing Project Scope as well as Limitations | VUISC Project Supervisor | $800.00 |
| Identifing Project Goals | VUISC Project Supervisor | $1,600.00 |
| Developing the Schedule of Project | VUISC Project Supervisor | $1,600.00 |
| Estimating the Budget for Project | Finance Officer of VUISC | $1,600.00 |
| Developing List of all the Resources | Finance Officer of VUISC | $1,600.00 |
| Assessing the Risks as well as Preparing the Risk Management Plan | VUISC Project Supervisor | $3,200.00 |
| Completing Document of Project Plan | Content Developer | $640.00 |
| Milestone 2: Submitting the Project Plan as well as Get Approval of the Project | Project Manager of VUISC | $0.00 |
| Initiation Activities of the Project | $12,400.00 | |
| Contracting the Sponsor for the reason of Funding | Finance Officer of VUISC | $2,400.00 |
| Allocating all the Project Roles for Implementation Team of SAP | Project Manager of VUISC | $1,000.00 |
| Hiring a Tester for the purpose of System Review and System Testing | Project Manager of VUISC | $1,000.00 |
| Finalizing the Roles of the Stakeholders as well as Project Team Members | VUISC Project Supervisor | $1,600.00 |
| Procuring the Funds of the Project | Finance Officer of VUISC | $1,600.00 |
| Allocating the Funds to Team as per their Requirements | Sponsor the Project | $0.00 |
| Procuring the Project Resources | Resource Procurement Manager, Other Resources[1] | $4,800.00 |
| Milestone 3: Completing the Resource as well as Budget Allocation | Project Manager of VUISC | $0.00 |
| Executing and Developing | $64,400.00 | |
| Initiating the Technical Development | SAP Developer | $1,600.00 |
| Technical Up gradation of Hardware | SAP Developer, Hardware[1] | $26,400.00 |
| Developing a Platform where SAP is developed | SAP Developer, Software[1] | $10,000.00 |
| Subscribing to the Service of Cloud Computing | SAP Developer | $1,600.00 |
| Developing as well as Installing the SAP System in Platform | SAP Developer | $7,200.00 |
| Integrating the SAP with Main System | SAP Developer | $6,400.00 |
| Connecting to the System with Cloud | SAP Developer | $1,600.00 |
| Conducting the Reviewing as well as Testing of System | System Tester | $1,600.00 |
| Conducting Training Session for all the Employees about how to use the SAP | SAP Developer | $8,000.00 |
| Milestone 4: Handing Over the Project | SAP Developer, System Tester | $0.00 |
| Closing Phase of the Project | $7,920.00 | |
| Preparing the Documentation of Project | Content Developer | $1,280.00 |
| Reviewing Entire Project | Project Manager of VUISC ,Sponsor the Project | $1,000.00 |
| Conducting the Appraisal | Project Manager of VUISC | $1,000.00 |
| Stakeholder Signoff | Content Developer, Finance Officer of VUISC, Resource Procurement Manager, VUISC Project Supervisor, Analyst as well as Supervisor of VUISC,SAP Developer, Sponsor the Project, System Tester | $4,640.00 |
| Milestone 5: Closing the Project Officially | Project Manager of VUISC | $0.00 |
Risk
Communication
| Stakeholder | Why? | When? | How? |
| Project Manager of VUISC | Project updates, changes requirements | Once in a month | Report the project in document or email |
| Analyst and the supervisor of the case study | Look after the IT related issues | Looks Weekly | Reports Face to face |
| Sponsor of the Project | Funding the requirements | Once before starting the project | Reports in Email |
| Finance Officer of VUISC | Fund allocation | As per required | Finance in report document |
| SAP Developer | System requirements | As per required | Reports Face to face |
| System Tester | System configuration | After finishing the development system | Face - face |
| Resource Procurement Manager | Resource requirements | At the starting of the project | Makes requirements list |
| VUISC Project Supervisor | Progress update of the project | Daily | Face - face |
| Content Developer | Documentation requirements | Weekly | Email or face to face |
Bibliography
Thomas, L. and Ambrosini, V., 2015. Materializing strategy: the role of comprehensiveness and management controls in strategy formation in volatile environments. British Journal of Management, 26, pp.S105-S124.
Uhl, A. and Gollenia, L.A. eds., 2016. Business transformation management methodology. Routledge.
