Classic Rockers Case

Processing Transactions through the

Logistics and Support Processes of SAP with an Emphasis on Internal Control

09/01/2021

Sam Houston State University

Exercise 1: Setup parameter ID

System ⇒ User Profile ⇒ User Data

Maintain User Profile

1. Select the Parameters TAB

1. Enter the PID and Parameter values in ALL CAPITAL LETTERS as these entries are case sensitive!

Exercise 2: Post Statistical Key Figure

At the end of the month, the total rent expense posted in cost center A060 (in exercise FI/CO10) must be distributed to the various cost centers (in exercise FI/CO15) that use the building that has been leased. This distribution is based on the number of square feet that each cost center occupies in the building. In this exercise you set up the statistical key figure “square feet” and the quantity of square feet for each cost center that will receive part of the rent expense charge when it is distributed.

Accounting ⇒ Controlling ⇒ Cost Center Accounting ⇒ Actual Postings ⇒ Statistical Key Figures ⇒ Enter

3. Postg Date: Today

4. Select Scrn Var: Cost center

In this exercise you set the fixed and variable costs for planned production activity (production will be performed in the PP exercises).

Accounting ⇒ Controlling ⇒ Cost Center Accounting ⇒ Planning ⇒ Activity Output/Prices ⇒ Change

1. Version: Plan/Act - Version Value: ____________

2. From period: 1 (January) Value: ____________

7. Check Entry: Free

• (OVERVIEW)

10. (NEXT or PREVIOUS)

Cost Center P020

14. Plan activity: 500000 hours

15. Variable price: $6.00

Exercise MM01: Create General Ledger Reconciliation Account (Accounts Payable)

A sub-ledger account is used wherever there is a high volume of transactions. The information is summarized for the general ledger into a reconciliation account. The sub ledger can be an Accounts Receivable or Accounts Payable account. The reconciliation account for Accounts Payable must be created before business can be carried out with vendors.

Type/Description TAB:

3. G/L Account Type: Balance Sheet Account

7. Account currency: United States Dollar Value: ______________

8. Recon. Account for Acct Type: Vendors

Exercise MM02: Create business Partner (Gen.) MAster

2. Create in BP role: Business Partner (Gen.)

• (ENTER)

6. City: ______________ (your own creation)

7. Country: USA Value: ______________

• (ENTER)

• (SAVE)

Logistics ⇒ Advanced Planning ⇒ Master Data ⇒ Resource ⇒ Processor ⇒ Maintain Business Partner

• If your Business Partner from MM02 is not showing, click on and input your Business Partner number recorded in MM02

2. Reconciliation acct: Your Accounts Payable Recon. Account Value: ______________

Vendor: Payment Transactions TAB:

Exercise MM04: Create business partner Master – vendor Purchasing Role

In this exercise you create purchasing views for the previously created business partner of type vendor.

• Select

Purchasing Data TAB:

• Back to SAP Easy Access Menu

1. Material: Wood Kit_ _ _

2. Industry sector: Retail

Purchasing

General Plant Data / Storage 1

Defaults⇒ Organizational Levels

5. Enter Plant C_ _ _ in both the Plant field and the “Copy from” field.

7. 1. Make sure Wood Kit_ _ _ is entered in the Material field (step 1 of this exercise)

   2. Press the button to bring up the Basic Data 1 view

• (ENTER) to bypass the General Plant Data / Storage 1 view (no entries required)

  1. Insert information below for the material in the Accounting 1 view

read entire exercise before starting your input

Logistics ⇒ Materials Management ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Trading Goods

Defaults⇒ Views

3. Select ONLY the following views: Basic Data 1

4. Select Create views selected ()

• (ENTER)

Continued on next page

7. The following steps refer to data from the table shown after the last step

• 1. Insert information in the table for the material in the Purchasing view
     

• (ENTER)

• 1. Insert information below for the material in the Costing 1 view

• (SAVE) [You will be taken to the Create Trading Goods Initial Screen]

Exercise MM07: Create Material Master for Finished PRoducts

This exercise creates the finished products master record. Each view created contains relevant data for employees performing certain duties within an organization. As a reminder, finished products are produced (in the production cycle) through the purchase and use of raw materials and trade goods.

2. Industry sector: Retail

3. Defaults⇒ Views

NOTE: If the Organizational levels screen appears, press to bypass

Continued on next page

• Click (ENTER) to bypass any message about “Local currency converted to other currencies using current exchange rate”.

• Back to SAP Easy Access Menu

1. Vendor: Happy Bottoms_ _ _ Value: ______________

2. Material: Material name from table below (use lookup button to find)

6. Select then input data for that material from table below

NOTE: After entering and saving the data for the first material, you will be returned to the Create Info Record Initial Screen where you input the second material name for step 2 above and related data for this step.

Create a request for an initial supply of stock items.

Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Purchase Requisition ⇒ Create

• (ENTER)

2. Review the information pulled from the Master Data. If receiving a message at the bottom of the screen as to whether the delivery date can be met, ignore it and proceed with the exercise.

4. Record the new purchase requisition number ____________________

• Back to SAP Easy Access Menu

Create PO with Source Determination

1. Order Type: Standard PO Value: ______________

5. Click on the green select all button

6. Click on the button to copy the details from the purchase requisition into your new purchase order

9. • If a warning about existing sources will be lost appears, click on (ENTER)

10. Click on the green select all button

12. Record the order Net value ________________________

• (SAVE)

EXERCISE MM11: Create a Goods Receipt

3. Select Propose All Items

4. Click to accept these values

• Select or (SAVE)

6. Record the material document number_______________________

• From the next drop-down menu to the right, select Material Document

Continued on next page

• Click

9. Double-click . The resulting screen shows the accounting document view of the transaction just recorded. Note the positive entries (debits) to inventory accounts and similar negative entries (credits) to account 31000000 – GR/IR-000. The total of the debits (credits) should equal the amount entered for step 14 of MM10. Compare and make sure they agree.

In Exercise MM12, you will record the actual vendor invoice for the goods received, reclassifying the liability from this temporary account into your accounts payable reconciliation account.

Continued on next page

• Click

• back, close pop-up screen, back to SAP Easy Access Menu

Logistics ⇒ Materials Management ⇒ Logistics Invoice Verification ⇒ Document Entry ⇒ Enter Invoice

1. Invoice date: Today's date

5. Note that the Company Code is C_ _ _

6. PO number: Your purchase order number from exercise MM10

• (ENTER)

Continued on next page

9. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

Continued on next page

12. Make the following selections:

Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Account ⇒ Display Balances

Continued on next page

The resulting pop-up screen provides detail about this part of the entry made by you. Scroll to the bottom of the pop-up screen. Note your user name as the one who recorded the entry. Again, SAP provides an excellent audit trail for this transaction processed.

Chapter 3: Production Logistics (PP)

Exercise PP01: Create MRP Views for Raw Materials

2. Select Create views selected ()

• (ENTER)

MRP1 view:

6. MRP Type: MRP Value: ______________

9. Planned Deliv. Time: 1

10. SchedMargin key: 001

• (SAVE)

• Back to SAP Easy Access Menu

Defaults⇒ Views

1. Select the following views: MRP 1, 2, 3

5. If requested, enter manufacturing plant (Classic Rockers Manufacture Pt) but leave the StLoc blank.

• (ENTER)

• (ENTER)

MRP2 view:

MRP3 view:

12. Availability check: Individ.requirements Value: ______________

Expand the finished products created in MM to include specific views of information required for materials requirement planning for production.

Logistics ⇒ Production ⇒ Master Data ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Finished Product

3. Lookup and select your rocker material that was created in MM

4. Press the button to bring up the MRP 1 view (if you get a message telling you the material exists and will be extended, click to the left of the message, then close the resulting pop-up box)

7. MRP Controller: CR MRP Controller Value: ______________

8. Lot Sizing Procedure: Lot-for-lot order quantity Value: ______________

11. Safety stock: 20

• (ENTER)

Continued on next page

Work scheduling view:

EXErcise PP04: Create Bills of Material

3. BOM Usage: Production Value: ______________

Validity

• (SAVE)

• Back to SAP Easy Access Menu

Logistics ⇒ Production ⇒ Master Data ⇒ Routings ⇒ Routings ⇒ Standard Routings ⇒ Create

1. Material: Rocker_ _ _

General data

4. Usage: Production Value: ______________

Operat.	Work center*	Control key	Description	Enter	Setup (time in min)	Enter	Labor (time in (min)	Enter
0010	CRAREA	Routing/Ref. op set – internal proc.	Sand and clean wood		5		60
0020	CRAREA	Routing/Ref. op set – internal proc.	Glue wood kit together		5		60
0030	CRAREA	Routing/Ref. op set – internal proc.	Attach cushion to frame		5		10

*Do not use the lookup button to find this value. Type this value into the respective fields.

9. Enter Setup and Labor times for each item in table above (click after each entry)

10. Click on the button

11. Select the materials required for operation 10: Wood Kit_ _ _

14. Select the materials required for operation 30: Cushion_ _ _

15. Select

2. Material: Rocker_ _ _

3. Plant for Material: C_ _ _

Continued on next page

Exercise PP07: Change Work Scheduling View for Finished PRoducts

Create a production version for the finished product which determines which BOM and routing will be used. For one material, you can have several production versions for various validity periods and lot-size ranges.

3. Select Create views selected ()

• (ENTER)

• Click to create Production Versions for your rocker

6. Version: CRPV (enter this value, do not look up)

Basic data

10. Minimum Lot Size: 1

13. Group: Lookup your rocker group (should be around 50000000)

Continued on next page

• Click to Cancel after reviewing the Production Version Details window.

• Click to Continue

• (SAVE)

• Back to SAP Easy Access Menu

1. Material: Rocker_ _ _

2. Plant: C_ _ _

6. Costing Date From: current date

7. Costing Date To: 12/31/9999

• Back twice to SAP Easy Access Menu

2. Company Code: C_ _ _

3. Plant: C_ _ _

7. Costing Version: 01

• (Save)

• Click on Release

• Remove Test Run indicator (if it is checked)

Exercise pp10: Run MRP – Single Item, Multi Level

3. Plant: C_ _ _

4. Processing Key: Net Change in Total Horizon Value: ______________

9. Scheduling: Determination of Basic Dates for Planned

Value: ______________

• (ENTER) again to confirm acceptance of the values entered and bypass the warning message

13. See example results shown on next page. No screenshot capture is required for this output. Your screen will differ in terms of the exact computing statistics and CPU times. However, your screen should look similar in format, design and types of data shown, particularly your three materials in the bottom left of the screen. Compare yours to the example for reasonableness and consistency.

Exercise pp11: Display Stock/Requirements List

3. Plant: C_ _ _

• (ENTER)

• Back to SAP Easy Access Menu

2. Plant: C_ _ _

• (ENTER)

NOTE: For both this and the next steps, feel free to use the F4 function key on your keyboard or look-up button to the right of the field to call up an SAP calendar and double click on the appropriate date

7. Change the end date to two weeks from today

11. Notice the MRP elements change from the old PlOrd (i.e., planned) to display the new PrdOrd (i.e., production)

• Back to SAP Easy Access Menu

Logistics ⇒ Production ⇒ Shop Floor Control ⇒ Goods Movements ⇒ Goods Issue / Goods Receipt

5. Select: Consumption for order from warehouse Value: ______________

6. (EXECUTE)

Note that after entering the Storage Location and clicking through material the respective locations show in the upper section under the tab.

• (POST/SAVE)

• Back to SAP Easy Access Menu

• (ENTER)

2. Select: Final Confirmation

1. Select: Goods Receipt

2. Select: Order

6. (EXECUTE)

7. On the tab in the Item Detail section, enter Storage Location (Stor. Loc.) for your rocker material shown below, clicking after entering

Goods Receipt ⇒ Display

If you do not get a message, then your document number will show at the bottom of the screen.

Exercise pp16: Settle Costs of Production Order

This exercise moves any production cost differences to the appropriate general ledger accounts.

2. Order: Your Order # (from exercise PP12) Value: ______________

3. Settlement Period: Current month (choose appropriate

• (EXECUTE)

If receiving a popup message that the moving average price for material would be negative, ignore and click Enter to exit the popup message

If again receiving the popup message noted above, ignore and click Enter

The previous results are shown again, but this time you have settled the production order

• (ENTER)

Compare your screenshot to that shown below. Please carefully note each of the following:

8. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

• Back to SAP Easy Access Menu

1. Select Display

4. Click on Doc. Info tab

5. Click

7. Click . The resulting view is slightly different, showing the general ledger view of your accounting document and the entry made.

8. Click . Consistent with that seen in MM11, the pop-up screen identifies your user name as the one who entered this transaction. Please continue to recognize that SAP has a good audit trail of transactions processed.

Chapter 4: Sales Logistics (SD)

disregard it and type in the value for this step)

2. Company Code: C_ _ _

5. Short Text: AR Recon_ _ _

6. G/L Acct Long Text: Accounts Receivable Reconciliation _ _ _

9. Field status group: Reconciliation Accounts Value: ______________

• (SAVE)

11. Company Code: C_ _ _

• (CREATE)

15. G/L Acct Long Text: Sales Revenue_ _ _

Control Data TAB

Create/bank/interest TAB

20. Field status group: Revenue Accounts Value: ______________

23. Company Code: C_ _ _

• (CREATE)

27. G/L Acct Long Text: Sales Discount_ _ _

Continued on next page

31. CElem category: Sales deduction Value: ______________

Create/bank/interest TAB

Exercise SD02: Create Customer

• Old Tyme Furniture HQ_ _ _ Sarasota, FL Dist.Ch: Direct

• Sunny Porch Pastimes_ _ _ Sunnyland, AZ Dist.Ch: Direct

• (ENTER)

Address Tab:

6. City: Customer’s city (from table above)

7. Country: USA Value: ______________

Continued on next page

10. Tax Juris.: _ _0000000 (State code plus 7 zeroes)

12. Change in BP role: FI Customer [which will result in an entry of FI Customer (New)]

• Select

Customer: Payment Transactions Tab:

15. Payment terms: Payable immediately Due net Value: ______________

17. Sales Organization: C_ _ _

18. Distribution Channel: as listed in the table above for each customer

• (ENTER)

Orders Tab:

24. Price Group: Bulk buyer Value: ______________

25. Cust.Pric.Procedure: Standard Value: ______________

26. Delivery Priority: Normal item Value: ______________

27. Order Combination

30. Max.Part.Deliveries: 9

• (ENTER)

34. Acct Assmt Grp Cust.: Domestic Revenues Value: ______________

Output Tax (You may need to widen the column)

NOTE: When you start Stephanie’s Designs be sure to change the distribution channel to the appropriate code

Old Tyme Furniture HQ ________________

Exercise SD03: Create Sales views for Trading Goods

Because the materials must have sales views created for both direct and wholesale, this exercise must be performed twice.

Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Products ⇒ Material ⇒

2. Sales Org: C_ _ _ C_ _ _

3. Distr. Channel: * Direct Direct
   * See bolded comment at end of exercise

Sales: General/Plant Data

Deselect any other views already selected

7. Select the button

Sales: sales org. 1 View

11. County Sales Tax: Exempt Value: ______________

12. City Sales Tax: Exempt Value: ______________

Sales: General/Plant View

14. Trans. Grp: On pallets (for route determination) Value: ______________

Exercise SD04: Create Sales views for Finished Products

3. Select to see which distribution channel value (WH or DI) is currently entered. When performing this exercise the second time (see description above), change the value in the field to the other channel. The system will tell you if the material is already maintained for a channel.

• (ENTER)

Tax Data

7. Tax Jurisdict.Code: Exempt Value: ______________

10. Matl statistics grp: ‘A’ Material Value: ______________

• (ENTER)

*Remember to change the default to the other distribution channel and reperform this exercise a second time

• Back to SAP Easy Access Menu
  

(At new screen) Prices ⇒ Material Price

1. Select (click on)

• (ENTER)

7. Sales Organization: C_ _ _

8. Distribution Channel: Wholesale Value: ______________

If you are on the Create Condition Records screen you can remain where you are for the next exercise

(At new screen) Prices ⇒ Individual Prices

1. Select

• (ENTER)

The system will automatically enter the material descriptions and units of currency and measure

This example shows a value discount being created for a specific customer. This is also an example of a pricing scale. This condition type is currently set for 'Item condition', but could be changed to 'Header condition' in the IMG.

If you are already on the Create Condition Records screen you can avoid the following drill down by selecting and moving to the steps below

1. Select

2. Sales Organization: C_ _ _

6. Select the line item (click the box to the left of the line to select)

7. Click on the scales button to give the customer a discount of 5% for order values between $500 and $1500 and a discount of 10% for orders larger than $1500

• (SAVE)

• Back to SAP Easy Access Menu

Enter the following information:

1. Customer: Stephanie’s Designs _ _ _ Value: ______________

• (ENTER)

• (SAVE)

Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Products ⇒ Item Proposal ⇒ Create

1. Item Proposal Type: Item Proposal Value: ______________

5. Item Proposal: leave blank

6. Description: 50 Rocker Pack_ _ _

• (ENTER)

• (SAVE)

Now that the item proposal has been created, we can reference it in the master record of one or more customers. Whenever we ask for an item proposal in a sales order for a customer to whom it has been assigned, the system will default to the item proposal.

Logistics ⇒ Advanced Planning ⇒ Master Data ⇒ Resource ⇒ Processor ⇒ Maintain Business Partner

• If required, select

Orders TAB:

• Back to SAP Easy Access Menu

1. Inquiry Type: Enter the Inquiry value of IN

2. Sales Organization: C_ _ _

6. Sold-To Party: Sunny Porch Pastimes_ _ _ Value: ______________

7. Ship-To Party: Will automatically fill in later

12. Enter the following materials and order quantities:

• Click (ENTER) and then select an item by clicking the box to the left of an item

Continued on next page

Environment⇒ Availability

16. Record the inquiry number ________________________

• Back to SAP Easy Access Menu

Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Order ⇒ Create

1. Order Type: OR

Inquiry TAB:

6. Enter the number of the Inquiry you just created

Item Overview TAB:

10. Select Cushion_ _ _ (Click the grey box to the left of the line item)

12. Select Rocker_ _ _

13. Click on the item conditions and note the pricing, which should agree to the price in SD06

• (ENTER)

Continued on next page

18. Record the sales order number (referred to as “standard order” at bottom of screen) ________________________

• Back to SAP Easy Access Menu

Keep the new session open at the end of the exercise for later use!

Logistics ⇒ Materials Management ⇒ Inventory Management ⇒ Environment ⇒ Stock ⇒ Stock Overview

5. Note the quantity in the “Unrestricted use” column

6. Double click on the line with your Plant’s stock

10. Exit the detailed display window

11. Go to your other session, leaving this session open (Alt + Tab)

Enter the following information:

1. Shipping point: Classic Rockers Shipping Point Value: ______________

4. Complete the following for each line item on the outbound delivery (you will perform this step twice)

   1. Click on the line item (box to left of line item number to select entire row)

Rocker_ _ _ Shipping

• (BACK AFTER EACH PICKING TAB ENTRY)

Continued on next page

To recheck the stock status (see previous exercise):

9. Double click on the line with your Plant’s stock.

A pop-up window is displayed showing the details of the inventory by stock type at the plant

Exercise SD15: Picking materials on delivery note

The material delivery quantity is proposed

2. Enter Picked quantity to match the proposed delivery quantity

• Back to SAP Easy Access Menu

4. Go to your other session (Alt + Tab)

Exercise SD16: Post goods issue

The system returns a message indicating your outbound delivery has been saved (i.e., a posting of the issuance of goods has been made)

To recheck the stock status (see earlier exercises):

Note that the quantity in “Unrestricted use” has decreased, consistent with that on the Stock Overview: Basic List main screen. Also note that the quantity in “Schd. for delivery” is now zero.

6. Close the pop-up screen and until you have closed out your second session

Once the issuance of goods has been posted, you can bill your customer for those goods.

Logistics ⇒ Sales and Distribution ⇒ Billing ⇒ Billing Document ⇒ Create

• (SAVE)

The billing document number is displayed at the bottom of the screen

SAP allows us to see a whole transaction process from beginning to end (i.e., audit trail). For instance, we have created an order with reference to an inquiry, created a delivery for the order, posted the issuance of goods from the delivery and then billed for the goods delivered and issued. To examine this flow, any one of the document numbers can be referenced, and the document flow will show an audit trail of all documents tied to that number.

Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Inquiry ⇒ Display

3. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

Continued on next page

6. Select to view the data entry view postings for this goods movement

Note the two negative (credit) amounts to Inventory (Finished and Trading) that combine to $12,367.50. Likewise, there are two positive (debit) amounts to Cost of Goods Sold that combine to $12,367.50. $10,867.50 is the cost of Rocker sold, while $1,500.00 is the cost of Cushion sold.

9. Select to view the data entry view postings for the invoicing

10. Select to view the data entry view postings

12. Click to display the document header. You should see key data such as the user who entered this document, the reference (purchase order), document, posting and entry dates, and posting period. Your screen should look like that shown on the next page.

• Back twice to SAP Easy Access Menu

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

7. Ship-To Party: leave blank

8. Cust. Reference: Enter this exercise number (EX 19)

In the pop-up window, the system copies the number of the item proposal for this customer

12. Select

Continued on next page

Review the pricing options:

• (SAVE)

17. Record the sales order number ___________________________

Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Order ⇒ Create

1. Order Type: Enter the Standard Order value of OR

5. Enter the sold-to party number for Stephanie’s Designs_ _ _

6. Enter a purchase order number - the number of this exercise (EX 20)

9. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

EXERCISE FI/CO01: Create General Ledger B/S Account

2. Company Code: C_ _ _

• (CREATE)

6. G/L Acct Long Text: Bank_ _ _

Control Data TAB:

10. Field status group: General Balance Sheet Accounts Value: ______________

• (SAVE)

Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally

1. G/L Account: 31000_ _ _

4. Account Group: Balance sheet accounts

5. Short Text: GR/IR-_ _ _

9. Tax Category: All tax types allowed Value: ______________

10. Posting without tax allowed:

14. Post Automatically Only:

• (SAVE)

Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally

1. G/L Account: 78000_ _ _

• (ENTER)

6. Change the Short Text description to: Rent Expense_ _ _

EXERCISE FI/CO04: Create UTILITIES P/L AccounT

3. Click

4. G/L Account: 70000000

7. Change the Short Text description to: Utilities_ _ _

8. Change the G/L Acct Long Text description to: Utilities – Your Last Name

EXERCISE FI/CO05: Run GL Accounts Report

This report will give you a summary of all accounts assigned to your company code.

Information Systems ⇒ General Report Selection ⇒ Financial Accounting ⇒ General Ledger Reports ⇒ Master Data ⇒ G/L Account List ⇒ SAP Minimal Variant

Continued on next page

EXERCISE FI/CO06: Create Vendor Master Record

2. Create in BP role: Business Partner (Gen.)

• (ENTER)

6. City: ______________ (your own creation)

7. Country: USA Value: ______________

• (ENTER)

• (SAVE)

13. Reconciliation acct: Your Accounts Payable Recon. Account Value: ______________

Vendor: Payment Transactions TAB:

17. Record the Vendor Account no.___________________________

• Back to SAP Easy Access Menu

1. Document Date: Today’s date Value: ______________

2. Currency: USD

7. Cost center: Administration Value: ______________

On Next Line Enter:

Note at the top right of the screen that total debits equal total credits

Continued on next page

• Back to SAP Easy Access menu – select ‘Yes’ to the pop-up message about “Data will be lost.”

2. Company Code: C_ _ _

3. Fiscal Year: Current year Value: ______________

5. Double-click on the line item of the current period. The resulting screen displays the G/L View, with a reference to your document number from FI/CO07.

6. Double-click on the document number. The resulting pop-up screen displays key aspects of the transaction. Scroll to the bottom to note your user name as the one who entered the transaction.

2. Invoice date: Today’s date Value: ______________

3. Amount: 350

7. Cost center: Administration Value: ______________

• (ENTER)

• (SAVE) (Do NOT use either of these buttons )

9. Record the document no._________________________________

EXERCISE FI/CO10: Display Account Balances (and/or Line Items)

Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Account ⇒

• (EXECUTE)

4. Double-click on the line item of the current period. The resulting screen displays the G/L View, with a reference to your document number from FI/CO09.

7. Vendor: Ross’ Rockin Rentals_ _ _ Value: ______________

8. Company code: C_ _ _

Note the document number on your screen. It is the same as that noted in step 4 of this exercise, as well as that noted in FI/CO09. You can click on the line and find out more information about the document, such as the user who recorded it. The current screen shows the accounts payable side of the entry from FI/CO09 while the first session shows the rent expense side of the entry.

EXERCISE FI/CO11: POST OUTGOING PAYMENT

Bank data:

2. Account: Bank_ _ _ Value: ______________

6. All other settings remain unchanged

7. Select

Go back to the other session you have open (Alt + Tab) or open one if you do not have another one open by clicking

Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Account ⇒ Display/Change Line Items

• (EXECUTE)

Your resulting screen should look similar to that shown on the next page

14. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

• In second session, back three times to close the session

Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Document Entry ⇒

Outgoing Payment ⇒ Post

4. Text: Invoice #??? from MM12

   Open item selection:

• (SAVE)

9. Record the document no._______________________

11. Company code: C_ _ _

12. Select Cleared items

• Back twice to SAP Easy Access menu

1. Document Date: Today’s date Value: ______________

2. Company Code: C_ _ _

5. Account: Sunny Porch Pastimes_ _ _ Value: ______________

6. Select

Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Inquiry ⇒ Display

9. Enter your inquiry number (from SD11 to Sunny Porch Pastimes_ _ _)

Go back and compare your screen to the screenshot you took when performing Exercise SD18, step 2. That screenshot shows the accounting document for the invoice as “Not cleared”. The second bullet arrow under SD18, step 13 states that “Not cleared” means collection has not occurred.

11. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

Exercise FI/CO14: Create Distribution Cycle

Distribution accomplishes the charging of primary costs from a collection cost center to all of the cost centers that benefit from the incurrence of that primary cost. Periodically, usually at the end of the month, the primary cost element will be allocated (charged) to the receiving cost objects. The distribution process distributes the balance(s) from the original sender(s) to the receivers. The original sender account is credited, and the original receiver account is debited by the distribution. In this manner the distributed primary cost retains its identity in the receiving cost object’s expense list.

2. Fiscal Year: Current year Value: ______________

3. Extras⇒ Cycle⇒ Create

NOTE: Make sure Indicators does NOT have “Iterative” checked!

5. Select

1. Cost Center: Administration Value: ______________

2. Cost Element: Rent Expense_ _ _ Value: ______________

8. Var. portion type: Actual Statistical Key Figures

9. Click on to acknowledge message to maintain fields for statistical key figures

• (SAVE)

• Back three times to the “Execute Actual Distribution: Initial Screen”

13. Double click on the red Warning indicator

NOTE: IF THIS IS NOT THE FIRST MONTH OF THE YEAR, you should expect warning messages indicating that the system cannot find input data for the months previous to the current month

A010 Finance

A020 Human Resources

The reason it is proposed at this time is because you just performed a test run of the allocation.

If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

17. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE. Make sure BOTH your USER name is showing in the POP-UP screen As well.)

NOTE: The first time in the system may trip an error indicating that you must execute report RX811XST. This can be accomplished from the Error dialog box by double clicking on the proceed button (red lettering at bottom of error message). Click on the line item message and drop down in error message until highlighted red run report visible.

1. Cost Center: Finance to Administration Value: ______________

2. Cost Element: Rent Expense_ _ _ Value: ______________

Continued on next page

If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

• Exit from the pop-up screen and back three times to SAP Easy Access Menu

Single Functions ⇒ Allocations ⇒ Assessment

If requested, set controlling area to C_ _ _ and SELECT

3. • Start Date: 01/01/20yy

• (ENTER)

7. Text: Assessment of Utilities

Segment Header TAB:

Senders/Receivers TAB:

10. Sender (under From column):

Receiver Tracing Factor TAB:

12. Cost Ctr Portion/percent

• Back three times to the “Execute Actual Distribution: Initial Screen”

• Save when asked whether to save cycle

15. Double Click on the Monthly Assessments line

The resulting screen (see next page for example) shows the proposed allocation of utilities expense on the plant to the following manufacturing cost centers, based on the percentages entered in step 12:

Compare your screen to that on the next page for agreement. If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

Continued on next page

21. Remove the check from the Test Run indicator

• (EXECUTE) the distribution cycle again and review by repeating the reviewing steps above beginning with step 15.

Accounting⇒ Controlling⇒ Cost Center Accounting ⇒ Information System⇒

Reports for Cost Center Accounting⇒ Line items ⇒ Cost Centers: Actual Line Items

• Open Documents/Objects folder, scroll down list to find User Name

3. Select User Name and click

P010 Assembly Line

P020 Warehouse

5. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)