Change request approval the scope management plan

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Task 2 – Knowledge Questions Template

Please provide answers to the following 22 questions:

It provides justification for undertaking a project, programme or portfolio. It also evaluates the benefits, cost and risk of alternative options and provides a rationale for the preferred solution. Reference: a-

5. Explain what is meant by project governance arrangements and how authority is confirmed.

The factors that could impact project scope are: 1. Lack of staff training. 2. Variable resource levels 3. Legal constraints.

 Project Goals: The project priorities will determine and set the scope of the project’s work and its total length, so the project limits or restrictions will be defined based on Measure, Plan, Produce, Introduce and Manage. In relation of the execution process, the Measure and Manage phases are the specific project’s boundaries.

Having realistic goals and objectives its extremely beneficial because the employees can appreciate the motivations and incentives behind the tasks that they are given and assign, which can drive them more easily to problem solving, right decision-making and also to accomplish their goals.
Communication: Appropriate and healthy communication techniques must be made constantly between management and the staff. It can be improved by having regular meeting to discuss reports, ideas or projects. It can be face to face, but also virtually.

3. Seek to understand before being understood, because people want to know that you really want to hear their perspectives first. Reference:

a. Scope change
b. Scope creep

The methods that I would use to agree on and implement scope management processes are: - Scope change: Is an official decision made by the project manager and the client in order to change a feature, to expand or reduce its functionality. This generally involves making adjustments to the cost, budget, other features, or the timeline.

13. List the six (6) steps you would follow in a formal change-control procedure.

The steps that I would follow in order to carry on a formal change-control procedure are: 1. Identify (identify and document the required change)
2. Validate (verify the change is valid and requires management)
3. Analyse (analyse and record schedule, cost and effort impact of change)
4. Control (decide whether to execute the change)
5. Action (execute decision, including revision to project plans if necessary) 6. Close (verify that action is complete and close change request)

The ways that could alter the impact of scope changes within established time, cost and quality constraints are:

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16. Identify four (4) potential scope management problem areas. For each problem area, recommend improvements for future projects.


Not including all the work.
Gold plating.
Poor alignment with objectives and goals.	Each time you identify a deliverable and associated project activities, check to make sure these items align with the project charter and your scope baseline
Lack of appropriate	Effective communication in project management is extremely important for a successful project. You need to

work breakdown structure.

The methods for segmenting and documenting a work breakdown structure are: 1. Request Management: Collecting the current work request and linking the same with new project request will be documented by drill-down reporting.

The stages of a project life cycle and their relationship to scope management are: 1. Initiating: The visualisation of what is to be accomplished. 2. Planning: Where the project plans are documented, the project deliverables and requirements are defined, and the project schedule is created

20. Identify and explain three (3) project management tools or procedures that can be used for managing scope.

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Some types of project initiation documentation are:
1. Business Cases: Is basically the reason for the project. It establishes the fundamental rationale for a course of action. It is the documented history of why a project, effort, or approach was selected. It details the objectives, the projected outcomes, and the projected investments associated with the effort.

2. Cost Case: It provides a detailed cost justification for moving forward with the project, highlighting the financials and their supporting data sources. It also incorporates the relative levels of confidence and validity of the information being considered.

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Task A: Analyse the Impact of Cost and Human

Resources on Scope

 OPTION 2: Hiring 4 Edible Product Designers to work 5 days a week for the 9 weeks

allocated to Deliverable 1

the project.

	OPTION 1	OPTION 2	OPTION 3
DELIVERABLE	Develop a product range with dinner options, lunch options, and breakfast options
	9 weeks	9weeks	9weeks
	3staff	4staff	5 staff
	5 days per week	5 days per week	5 days per week
	130 days	180 days	230 days
OUTPUTS	Different options of breakfast, lunch and dinner
	1/3 days per output	1/3 days per output	1/3 days per output


BUDGET LIMIT FOR DELIVERABLE	$85,000.00


ADDITIONAL RESOURCE COSTS	The experiment or test of the products.


NUMBER OF ACHIEVABLE OUTPUTS	44,4

TIME	COST	QUALITY
More than 9 weeks	May exceed the budget plan	Outstanding and excellent quality

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 Project Summary

The White Hat Catering Company aims to develop and launch a new product line to provide

4. Scope Definition

The following definition has been developed in consultation with stakeholders.

2. To enhance the picture of the digital marketing and develop a modern and quick framework for deliveries with an engaging input.

SCOPE STATEMENT
The project scope includes meeting the following specifications and requirements.

- Nutritional review of each meal option

- Customer testing of each option

- Recruitment of operational staff (role and number of staff to be confirmed)

- Sourcing of customer management software

- Development of social media plan and content

PROJECT DELIVERABLES

4. Implement marketing strategies that includes digital and social media advertising

5. Project Milestones

6. Scope Control

- Distribute to Stakeholders

The documents that will be developed are:

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b. Identify areas for improvement
c. When required complete a Change Request
d. Distribute to stakeholders and seek approval
i. Forms used: Scope and Time Monitoring Report, Email to Project Owner and Change Request
3. Change Request (Approval) of the Scope Management Plan
a.
Communicate changes to project team b. Update Scope Management Plan
c. Update other plans (as needed)
d. Distribute updated plans to stakeholders
i. Forms used: Scope Management Plan (Version 2) Other plans (Version 2) as needed, Email to Project Team

Any modifications made to the project scope its required for the continued advancement of the project then they will need to be authorised by the project owner if spending surpasses the budget cap of $10,000. Approval must be sort in writing via e-mail, on all project spending, scope improvements and resource distribution falling beyond this limit.

DELEGATIONS The following delegations have been agreed to for this project:

AUTHORISATION CHECKPOINTS
The following authorisation checkpoints have been agreed to for this project. Approvals will be obtained at these points to continue the project.

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	Project Milestones.
	Schedule or Timetable.
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