Payroll Accounting Assignment Help

What do you mean by Payroll Accounting?

Payroll accounting is a type of accounting in which a company or a business keeps the records of its company’s employees’ compensation. It is like a record book for all the compensation which is given at the end of the month to an employee. Payroll is basically the aggregate expenditure which is counted on wages and salaries which the company incurs every month on account of employees account. It can also be referred as a specific listing which includes all the employees giving relevant details for the processing of their pay. Basically, payroll also includes the total gross pay which is due to an employee and also the employer taxes. Total marginal gross pay is eventually divided into a net pay which forwardly received by the eventual employee and some necessary deductions are ran through from the gross pay for the employee taxes induced and also to the other deductions such as the union subscriptions, healthcare contributions and pension contributors. Payroll accounting should have some standards and measures which will differentiate the employee taxes which are deducted from the gross pay of employee and are thus paid by the eventual employee. The taxes which are in addition with the gross pay are the employer tax. Both payroll taxes are usually collected by the employer and paid over to the relevant tax authority.

What are the company’s recording included in the payroll accounting?

Payroll accounting involves a number of pay scales which are given as an employees’ compensation, these are:

  • I. Salaries, commissions, gross wages and bonuses are the main form of compensation provided to the employees. It is earned by the employees by doing any work for the company.
  • II. The process of withholding the payroll taxes which include social security taxes, Medicare taxes, federal income taxes and state income taxes.
  • III. The part or portion of employees in the health insurance premiums, garnishments of wages as well as salaries, employees’ contribution to united way and employees’ contribution to the savings plan.
  • IV. The portion of employers’ social security taxes, federal unemployment taxes and the Medicare taxes.
  • V. The portion of employer’s expense of all the calculated fringe benefits acquired which include dental and health insurance, vacations and sick days leaves, paid holidays, savings plan contributions and pension and also worker compensation insurance.
  • VI. If employees are paid on the timely basis of weekly or biweekly and the organization has calendar month or calendar year accounting periods, the company will have to incur for the wages and benefits earned by the as of the date of the financial statements has been completed.

What are the key payroll journal entries used in payroll accounting?

The systems which incorporate more or less of the accounting of payrolls have some important specified entries for it. The general process flow system will extensively apply to most of the payroll systems which will, these payroll entries are:

1. Set up new employees

The payroll specific information and forms should be made read and understood to the new employees joining the firm or organization. It is all a part of the hiring process. The forms include medical insurance forms and w4 forms which require immense expertise and attention and may need the required payroll deductions. For this, set aside the copies of the acquired information in order to include it for the next process of payroll.

2. Verify timecard information

The analyzing and summarizing of the payroll information which is just collected or to be collected and have the seniors and supervisors to verify the proceedings for the employees before going further. They should check for the correct time recording.

3. Collect timecard information

The employees which are already salaried need no change or alteration in the wages pay. This includes for all the each of the payroll. The employee must collect and summaries the information about the total time in hours worked by the non-exempt employees. This may also involve mainly considering the employees scan a time badge through a time clock computerization. This will help in maintain a payroll accounting book.

4. Summarize wages due

It is seen as the multiplication of the total number of hours which the employee worked as per the pay rate for each of the employee who works for the company or organization. It also needs for factoring in any overtime cases or even in the shift differentials.

5. Calculate taxes

The IRS is used as the tax cables for the process of determination of the total amount of all the taxes which is to be withheld from a single or a number of employees’ gross wages and salaries

6. Enter employee changes

Employees have the rightful position to ask the changes which are to be made in their paychecks, it is usually the total number of taxes and the tax exemptions and also pension withholdings. The employee may need to record a much time prior to the final calculating of the taxes. It will eventually impact the total amount of the wages in which the taxes are evenly applied.

7. Calculation of the wage deductions

At some times, there are a number of additional deductions which are to be taken away from the employees’ payroll from time to time. It may be related to anything personal or professional reason. This mainly includes deductions for medical insurance, garnishments, union dues and also life insurance. The company must also keep a positive track of the goal amounts for the required deductions. It will help in stopping the unnecessary deductions once the goal totals are achieved.

8. Print paychecks

Print employee paychecks using the acquired information in the register of payroll. The company should alphabetically or chronologically itemize gross wages, net pay in a defined device of remittance and also the deductions that accompanies the paycheck probable.

9. Create a payroll register

Payroll registers are very important in recording the wages and salaries which are to be given to the employees’. It will help in summarizing also a journal entry book for the recording of payroll. This paperwork is automatically created for all the payroll software packages and items.

10. Issue paychecks

This is the final key journal step for doing the payroll accounting. Have a paymaster or cashier issuing paychecks to the employees who are working in the company. It requires the employee identification for the large part of the month end.